A site map identifies the overall structure of your intranet site. Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. Use them to add or delete users and assign permission rights. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. Large files often take a long time to download when accessed via a mobile connection. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. Anyone can share, comment, and provide feedback. Make sure users can navigate without hesitation. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. New business announcement email. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. Include intranet employee profiles that highlight workers' knowledge and expertise. The homepage also has a brief mission statement. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. Offers advanced security and protection. Make it engaging. Or create and upload your own videos. Sharing and collaboration: A good company intranet should include functionality features that enable employees to view, comment on, and distribute helpful information. Forum members are automatically notified about a new post without the need to directly login to the forum. Leveraging profile data via Active Directory data, permissions and site memberships, preferences and subscriptions, means that a person can have a homepage that is full of content that is truly relevant. And its harder for employees to work out whats important and find what they need. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. Post on Social Media. You will find lots more tips and advice on intranet design within our blog. Select from a wide range of options to develop a unique solution relevant to your business. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. Access to all content and resources is easy with the navigation tabs. Pack as much information as you can into easily digestible bites. Use specific, distinct category descriptions that make it clear what content is included. Many companies have set up an onboarding section to make life easier for new starters. That high-res, glossy sales brochure may not be viable for your sales reps on the road. Support faster decision-making and connect employees with team chat. Teams are free to manage their own pages. Designed for advanced intranet administrators, the tool is super-easy to use. Either way, theres a lot at stake. Yes, it is possible to make the intranet fun and interactive. A staff directory connects employees right across your organization, including remote or non-desk workers. Conduct stay interviews as part of the company routine. Step 2: Write an Internal Job Ad. And you can also integrate other commonly used apps such as Salesforce and Dropbox. If you want to get really creative with your intranet design, then you will love the custom CSS feature. 2 The personalised intranet homepage. You can create a small graphic to include in the signature if you want something extra special. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. Even non-technical staff will find intranet management easy. However, make sure you use the appropriate column width for the information. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. If its not readily apparent, then you probably need to head back to first base. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. If you want to improve the performance of team members who are considered "average," do the same for them. Happy Hour 1: Give new employees a brief introduction. Use your Intranet for Internal News & Keep Employees Updated. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. Fully customizable intranet templates save time and hassle. If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. Nowadays, its essential to have a mobile-responsive intranet. Site navigation is fundamental to a successful intranet. An intranet page is simply an element of a company intranet, e.g. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Or it could be a detailed employee engagement survey that you carry out regularly. Chats can be public or private, group or individual. And from an organizational perspective, how much time is wasted searching for files and documents? and Intranet examples: How these top companies use Happeo. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. As a result, many companies have opted instead for a task-based approach to intranet navigation. An easy-to-follow dropdown menu sets out the available tools. We start this chapter by looking at best practice trends in IA. From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. Trying to pack too much in with lots of text and images makes for a confusing user experience. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. 9 Company Intranet Examples. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. Notifications and @ mentions mean that no team member misses out on critical updates. Intranet welcome message example 4: Staff handbook. For example, by surfacing information, enabling users to perform an action or access a tool. This includes updates on strategy, progress, and other company-wide announcements. 3 Examples of How Different Industries Use Intranet. All navigation categories should be logical and unambiguous. Upload photos or images relevant to your business. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. Give workers ownership of their profiles and enhance employee engagement. However, be careful not to overdo the number of child pages. However, often its a different story with their internal versions. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. Utilize user profiles to support knowledge management and knowledge sharing. Clinked is a white-labeled intranet app for businesses. Next, it's time to write a description of the position you're hiring for. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. All you need to do is select the appearance tab and click on the color you want from the palette. Intranets offer a range of solutions to businesses of all sizes and in all sectors. New staff are often required to complete several forms, and a central resource streamlines the onboarding process. After two months of hard work and dedication, we are delighted to officially announce the launch. Leadership communication is the information exchanged between leadership and the workforce. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Something along the lines of "Check out our new website," with a link is appropriate. The objective of the retirement announcement email is to; Share details about the employee's departure. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . Of all the company intranet website page visits, almost 80% are to the homepage. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. Here are a few credit union intranet examples that we love, and that may even provide some inspiration to you as you shop for or optimize your intranet! The interactivity features so commonly today were virtually unknown. This experience makes communication and collaboration fun. Alternatively, you can use an embedded G Suite or Office 365 app. Page header images and banners at the top of each page are a great design feature. Filing fault reports for vehicles and machinery. Whats more, it doesnt have to be all about work, all of the time. Adding an announcement to the social intranet is just made so easy. You can even adapt the template and introduce custom fields as appropriate. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. Be careful, though. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . 1. Here is an administration example taken from a MyHub Intranet site. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. In the present-day digital age, it is important to have a tool that keeps your company connected. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Employee career lifecycle management and benefits documentation. Here are a few things to keep in mind when announcing new features or updates. Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. Bringing them together, bringing out the best in them, and enriching your company culture in the process. Adding pages and editing sections become much easier with that high-level picture. Heres how you can utilize. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . Tips for Writing Email Announcements. Do away with complicated track changes and emailed versions of documents. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. This example primarily uses blues and grays, while the icons inject a vibrant splash of color. Interactive tour. Use a consistent page layout and neutral color palette. Say, for example, you want to change the color scheme in line with your new corporate image. Keep employees connected in a remote working setup. Back in the old days, employees used a company intranet largely to save and share files. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. And they can also be used to showcase features and tools within the page. A project go-live announcement email is the perfect vehicle for that. Analyze and adapt changes. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. Search filters should include tags, headlines, authors, and teams. Most of us are familiar with the concept of a corporate intranet by now. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! You can provide sample text for them to use. Ideally, it should be possible to navigate the most important information without having to search. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. The traditional Intranet was created as a private network for internal communications within a company or learning institution. Insert YouTube or Vimeo videos directly in your intranet. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. Click the "+" sign, then choose List. It is my great pleasure to announce that he will be joining us in the . However, the most common and important types are in-app messages, emails, and social media posts. We'd love to chat with you more about how Workmates can benefit you and your employees. How Has Intranet Technology and the Workplace Changed? The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. Join so many other talented HR professionals by contributing to the HR Cloud blog. drive productivity to new highs. Your employees will be the people who use your intranet and . A practice run means you can check how well the content is working from a mobile perspective. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. In this chapter, we take a look at best practice intranet design. The new site launch is available and the URL is www.brainvire.com. The main button the call to action invites employees to access online chat. Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. We'll show you how Workmates can engage eveyone in your organization, transform your culture, All the best intranets make sure this information is organized logically, so it is easily accessible. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. Get staff members involved from the get go. New hirescan use it to find their place with easy-to-access documents, up-to-date org. Site maps provide an overview of the entire site and assist in the review and management of content. Very cost-effective when bundled with other Microsoft 365 products. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. But you can leave out sections like "About Us.". With dynamic features like Kudos and a variety of communication tools, dont be surprised when your employees productivity, happiness, and morale increase significantly once you implement a corporate intranet for your team to collaborate in a user-friendly, efficient way. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. An inspiring visual design has an immediate impact. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. Each page serves a specific purpose. You can also quickly identify any duplicate content and rationalize information across the entire site. The intranet will be the go-to platform for staff. Here you can find an example for one of my go-live emails. You can then embed the video in an iframe or widget on your intranet. So, if you need to concentrate on that vital task, you can do so without any distractions. Check out the full review for HR Cloud here. Looking for some intranet design inspiration? It is well worth the investment of time to make sure the intranet has a consistent presentation. Transform your company culture, cultivate your people and help retain the highest performing talent. Follow the same process for other departments and any centralized data that all staff need to access. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. Johnson & Johnson is the world's largest healthcare company. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. And you can easily turn notifications on and off. When a company sends an organizational announcement, management has determined that it's a message that everyone in the organization should know about. 2. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. Two heads are always better than one, and forums are a great place for employees to collaborate. Remote working has exploded since the onset of Covid-19. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. Users simply click on the tab for a full menu of options. Specially designed by experts with the non-expert in mind, intranet templates are easy to use. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. The information in each expanding text area doesnt load until the user clicks the chosen product. To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. Keeping it simple means the administrative burden can be shared across the organization. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. You can also check when colleagues have read the notification. Simple, straightforward administration tools are a must. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. The intranets notifications tool is a very handy feature. It can be extremely valuable for health care companies to use their intranets to focus on employee recognition and rewards. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". 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