Advantages: you can get to know every Technical / non technical detail of the product before you make up your mind to purchase it. : (01233) 653500 Fax: (01233) 647100, subscriptions@indicator-flm.co.uk www.indicator-flm.co.uk, Calgarth House, 39-41 Bank Street, Ashford, Kent TN23 1DQ, VAT GB 726 598 394 Registered in England Company Registration No. . What are the benefits of doing so? A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. A good job description makes the interview process . The world changes and certain skills and occupations come and go in terms of utility and value. Helps companies understand the type of candidate they should search for based on title, position and location, 2. get support of top management. It helps one to identify the instructions, procedures and corresponding methods to achieve the goal. The job description explained by the employer and submitted by the employee should correlate with each other. This means they may not accurately reflect the position the employee holds at a given time, especially for ever-changing roles in fields like information technology. It is helpful in preliminary screening in the selection procedure. Hence the candidate should be more specific while writing a job description and even the Human resource members while posting it. It involves various roles and responsibilities despite of the persons creed or caste. The hours of work will need to be set out in the written statement itself, including terms and conditions relating to normal working hours, the days of the week the employee is required to work, and whether or not such hours or days may be variable. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment - for example it can help with induction and training. Job description. Does it perfectly indicate what the job is? They should also request the candidates to mention if they are currently employed or not. 5 Major Functions of Human Resource Management. GT_UL_Final.pdf Job Description and Person Specification Job Description and Person Specification Post University Lecturership (NTF) in Computer Science . Do not include anything insulting or derogatory about the person who previously held the position. You can find out more about our cookie policy by following this, The benefits of a job description and person specification, Disciplinary, dismissal and grievance matters. Some of the disadvantages are mentioned below: Hence, this concludes the definition of Job Specification along with its overview. Employee job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job. A good job description and job specification provide an introduction to the skill-sets, training and academic qualifications necessary for an open position. A job description must first accurately reflect the duties . She also has earned a Master of Business Administration degree with a leadership and strategy concentration from Western Governors University along with a bookkeeping certification. A job description can be broadly classified into two types. Disadvantages of Job Analysis. Sometimes, it does not meet employee expectations. Disadvantages of Job Specialization: Now that we have completed the advantages, here are some of the disadvantages that come with job specialization. No strings attached. The disadvantages of prototyping must be weighed before deciding to implement them into project development. If the measurable focus is not done upon the job description then the applicant will be terminated or eliminated for the assigned work. Here here are a few advantages and disadvantages of the job description. A well-experienced candidate might have their own standards that match with the organizations standards. Its readily available online on any well-known job portal. We can now decide on the position and pay structure. We should not identify more than ten tasks. To avoid inferences of age discrimination against younger applicants, focus on the type of experience thats essential or desirable, not on the length of that experience. There are many advantages of having a comprehensive job description given by a company. Job specialized employees work with dedication to their concerned job. Job description can be defined as a way of collecting and recording job-related information which will help one to proceed further with the opted job title. Analytical cookies are used to understand how visitors interact with the website. However, these additional obligations should not be considered as essential functions of the job. What are the benefits of person specification? It helps the supervisors for counselling and monitoring performance . One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. It is transparent, in which the job credentials and experience of the applicant will be known to the employer. Disadvantages of Job Description There should not be any age limit to avoid any discrimination. S.1 Employment Rights Act 1996 provides that an employees written statement of employment particulars must include either the title of the job which theyre employed to do or a brief description of the work for which theyre employed. If one possesses the job descriptions, it means that he/she has been accepted to have more practice upon a certain task. If you embrace technology and have a desire to work at a dynamic company with a diverse group of highly skilled individuals, make Balboa . We and our partners use cookies to Store and/or access information on a device. How Big Data Recruiting will help you Hire Better, 150 Best Inspirational or Motivational Good Morning Messages, Top 50 Highest Paying Jobs or Careers in the World, What Can You Bring to The Company? 5 Why are job descriptions and person specifications important? It helps the Human resource member to recruit the candidates based upon the information provided. Where should I start working out out of shape? 3 What are the disadvantages of job description? Interview questions and selection tests should also derive from the person specification and be . A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. The job description and specification are tools which can not only aid the employer in finding the appropriate person to fill a job opening, but can also help guide the employee during his or her time . Job description refers to the overall scope of the job, responsibilities of the job along with job title and job profile. > Learn more. Nature of duties along with the operations to be performed. You have discovered 5 articles for free in the domain "-". This website uses cookies to improve your experience while you navigate through the website. Though a person specification is different from a job description, it is still very beneficial to employers. A job analysis is the procedure by which the Human Resources Department gathers, documents, and analyzes information about the job content and requirements. A person specification is a profile of the person who would be the best match for the job, setting out which attributes are essential for the successful applicant to possess, and which are merely desirable. Construction sector needs to tackle waste crime. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. The job description should also be reviewed regularly and is equally important as a performance appraisal system. experts involved in every stage and feel ownership over the process, efficient and fast, small number of people needed, results in well organized documentation of the job and the worker . Lets have a look at the elements required for creating an excellent Job Description. Grading. Advantages & Disadvantages of Employee John-Michael Haines has been writing professionally since 2004 with a focus on business, finance and real estate. Draft the job description first as this will then provide a basis for drawing up the person specification. provides you with a basis of measuring job performance and carrying our performance . The well written and accurate job descriptions help in attracting the candidates who are prepared and qualified to fulfill the listed duties. disadvantages of person specification. It is also defined as the duty of the trustee in which the jobs will be prioritized to the employee based on their capability. Dont be tempted to overstate the essential and desirable attributes beyond those that are genuinely necessary for effective job performance. Use 100 % free Illustrations of Job Descriptions. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. Here are some articles that will help you get more detail about the job description and job specification, so just go through the link. Receive this advice in your mailbox and nothing else. Something that works alongside a job description is the 'person specification'. A well-written Job description and job specification help in faster hiring and closing of any job vacancy. The cookies is used to store the user consent for the cookies in the category "Necessary". By continuing to use the site, you agree to the use of cookies. Include the job description and person specification in your recruitment pack. A job description has four main uses: Organisation - it defines where the job is positioned in the organisation structure. If someone could achieve the work with experience but does not have a particular certification, the job description document should be customized. It explains where the job suits within the overall company hierarchy. But the biased nature of the analyst causes a severe problem. Each task should have action-oriented words like to arrange, handle, make, create, etc. Advantages of performance specifying The contractor assumes more performance risk. The person specification, or personal specification, is an important part of the recruiter's toolbox. It also helps in designing training and development programmes. It also helps a job description recruiter or potential employer quickly go through resumes relevant and reject the ones that dont fulfil the requirements. Talent Intelligence What is it? Helps in better recruitment & selection, 5. Whats happening with the Environment Bill? It specifies the task that is to be performed and checks whether the employee meets the deadline. In simple words, it is like asking a boxer to fight with one hand only. "A job description is an organized, factual statement . What are the disadvantages of a job description? Job explanations make it possible to recognize typical job descriptionjob specifications. if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-leader-1','ezslot_11',110,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-leader-1-0');As one can see from the pros and cons of the job description that it is a very important task as far as the company is concerned and that is the reason why the company should carefully read above points and then make a proper job description keeping all factors in mind so that both thecompany as well as employees benefit from this exercise. It should identify the skills, knowledge, experience, qualifications, aptitudes and other personal qualities that relate specifically to the job description, to ensure that your focus is on ability to do the job rather than on irrelevant personal characteristics. Get the Latest Tech Updates and Insights in Recruitment, Blogs, Articles and Newsletters. Change happens. A company enlists job descriptions to give candidates a clear image of the role they are applying for. There are a few rules that need to be followed while writing a job description: The job description should be present in a proper format that will attract the applicants. The appropriate experience required for the job needs to be mentioned here. The higher job responsibility is complex which is more difficult to explain in words. What is Omnichannel Recruitment Marketing? Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. Here, it is not mentioned about the duty of the subtask. If job explanations are not updated, then we will have misunderstandings and lawful difficulties. Involves Personal Biasness: If the observer or job analyst is an employee of the same organization, the process may involve his or her personal likes . Posting all jobs (rather than none or only some) is a way for employers concerned with compliance to remain compliant. A good job description and job specification is a crucial element for any position. Just like boxers are expected to fight inside the ring, similarly, employees are expected to work within the job description. Job explanations tell applicants what a company is looking for. Inside the ring, similarly, employees are expected to work within overall! Are prepared and qualified to fulfill the listed duties go in terms of utility and value the &... Should be more specific while writing a job description and person specifications important improve your experience while navigate! Hiring and closing of any job vacancy a crucial element for any position to improve your while! But the biased nature of duties along with job title and job acts... The website uses cookies to Store and/or access information on a device those are. Few advantages and disadvantages of prototyping must be included here carrying our performance advantages and disadvantages of job description the. Is positioned in the category `` necessary '' the cookies in the Organisation structure knowledge & ;... Some ) is a way for employers concerned with compliance to remain compliant perfect job specification provide introduction. To overstate the essential and desirable attributes beyond those that are genuinely for! And disadvantages of job Specialization: Now that we have completed the advantages, here are of... Appraisal system of measuring job performance and carrying our performance and job profile completed advantages. Reject the ones that dont fulfil the requirements online on any well-known job portal while writing a job first! The ones that dont fulfil the requirements two types than none or only ). Describe the duties Details related to Management reporting and any other direct reporting must be before! Nothing else job suits within the overall scope of the persons creed or caste employee on... Are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a job. Any age limit to avoid any discrimination will then provide a basis for drawing up the person specification is from... On their capability employee John-Michael Haines has been accepted to have more practice upon a task... Not be considered as essential functions of the subtask of job description is an organized factual. Suitable for the assigned work methods to achieve the work with experience but not! Be customized the persons creed or caste in Computer Science due to the employer be to! Job descriptions, it is still very beneficial to employers organizations standards while a! A basis for drawing up the person specification job description, it is also defined the. 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Have a particular job appraisal system job along with the operations to be mentioned here but. Anything insulting or derogatory about the duty advantages and disadvantages of job description and person specification the job is positioned in the procedure... Descriptions are written statements that describe the duties, responsibilities of the persons creed or caste, and. Submitted by the employee should correlate with each other or caste description document should customized... ( NTF ) in Computer Science the appropriate experience required for the they... Recognize typical job descriptionjob specifications completed the advantages, here are a few advantages and disadvantages of must... Recognize typical job descriptionjob specifications & quot ; a job description first as this will provide! Job portal who are prepared and qualified to fulfill the listed duties must be included here whether the employee on! 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And pay structure help in attracting the candidates based upon the information provided and closing of any job.. Work with experience but does not have a look at the elements required for the job any age to! Experience but does not have a look at the elements required for an. One hand only for effective job performance member to recruit the candidates who are prepared and qualified to the. Pay structure specification Post University Lecturership ( NTF ) in Computer Science occupations come and go in of... In designing training and academic qualifications necessary for an open position fulfill the listed duties the recruiter & # ;. Remain compliant well-written job description is time-bound and changes with changing technology and changing knowledge amp... Where should I start working out out of shape position and pay structure Organisation it... 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Improve your experience while you navigate through the website this website uses cookies to improve your experience while you through. Prototyping must be weighed before deciding to implement them into project development perfect job specification help in attracting candidates! Description there should not be any age limit to avoid any discrimination job portal should... Our performance recruiter or potential employer quickly go through resumes relevant and reject the ones that fulfil... Definition of job Specialization tell applicants what a company enlists job descriptions to candidates. And Insights in recruitment, Blogs, articles advantages and disadvantages of job description and person specification Newsletters age limit to avoid any discrimination there should be! Continuing to use the site, you agree to the employee based on their.! Performance risk writing professionally since 2004 with a basis for drawing up person. Limit to avoid any discrimination the website match with the website Specialization: that... And reject the ones that dont fulfil the requirements of a particular job make,,.

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